Zoom: Everything you need to get started with the application!

Zoom: Everything you need to get started with the app!

Nowadays, we all know the same thing: for a team to be productive and efficient, the use of video conferencing software is almost essential. And among all the applications that exist, there is one that cannot be ignored: Zoom!

Technology, features, usage, tips and tricks... Without further ado, we reveal everything you need to know about the Zoom application. Follow our getting started guide and the app will no longer have secrets for you. Let's get started, then?

What is Zoom?

If there is a technology that has opened us to the world, it is Zoom. Based on the cloud , it is the essential tool when it is not possible to hold face-to-face meetings... but it is not the only one! Nowadays, it's also a big hit for social events.

Make no mistake: Zoom is about more than just software setup. When we talk about Zoom, we distinguish between Zoom Meetings and Zoom Rooms. What is the difference? The answer is here:

Zoom Meetings : A Zoom meeting refers to a video conference meeting hosted by Zoom.

Zoom Rooms : A Zoom room is the hardware setup that allows businesses to schedule and start Zoom meetings from their conference rooms.

We use Zoom for everything: virtual conferences (solo or with others), audio and video calls, webinars, meeting recordings, and live chat. To know more about Zoom features, take a look just below !

All Zoom features

An ultra-intuitive and secure interface, complete tools... In short, Zoom has everything you need to make your virtual meeting run smoothly. Here's everything you can do with Zoom Meetings:

Instant messaging:

Sending messages (and emojis) in real time

Creation of individual or group conversations (channels)

Share links , documents and much more

Calls and online meetings:

HD Audio and Video – Add HD resolution to virtual meetings (even with low internet speeds)

Make audio and video phone calls

Schedule and start video meetings or webinars

Scheduling recurring meetings

Real-time collaboration (shared screen, whiteboard, etc.)

Screen sharing and whiteboards:

Screen mirroring: share windows or tabs to broadcast presentations or share files

Zoom Whiteboard: collaborative work in real time on various supports (brainstorming, annotations, creation, etc.)

Interesting fact : Multiple participants can share their screen simultaneously. Now that's working collaboratively!

Live recording and capture:

Recording of virtual meetings or events of all types (locally or through the cloud)

Real-time text transcription and translation in 30 different languages

Share recordings after meetings

Animation Effects:

Survey creation

Creating live Q&A sessions

Add reactions using emojis or the "raise your hand" option

Visual effects :

Add and modify virtual backgrounds (pre-installed templates or import photos)

Using filters

Improve skin tone and lighting using the “Retouch My Look” feature

Image effect and color settings (sepia, black and white, etc.)

Compatibility and integration:

Accessibility via web browser

Cross-platform: desktop apps (Windows, Mac, Linux, ChromeOS) or mobile apps (Android and iOS)

Third-party applications: integration with Gmail, Outlook, Microsoft 365 + extensions for Firefox, Chrome and Safari.

Security and compliance:

Meeting encryption

Management of the functions and authorizations of each member

Ability to require a password to join a meeting

Blocking the meeting at the beginning (no boarding without authorization)

I knew it? ? You can now report participants in a call. Click the “Meeting Security” button, and then “Report” !

Zoom: one platform, different options

Of course, you can use Zoom for free if you don't want to meet for more than 40 minutes. Do you want more? In that case, you'll have to dip into your wallet and choose one of the 4 professional subscriptions available. We summarize it all in the following table:

Basic

Free

Space

Up to 40 minutes per meeting

100 participants per meeting

Basic whiteboard

group chat

Messaging and calendar

Pro

£12,90

/month/user

Space

Up to 30 hours per meeting

100 participants per meeting

Basic whiteboard

Group chat

Messaging and calendar

Cloud storage 5 GB

Free Premium Apps for 1 year (subject to conditions)

Business

Discover the plan

Space

Up to 30 hours per meeting

100 participants per meeting

Basic whiteboard

Group chat

Messaging and calendar

Cloud storage 5 GB

Free Premium Apps for 1 year (subject to conditions)

Business Plus

Space

Up to 30 hours per meeting

300 participants per meeting

White board

group chat

Messaging and calendar

Cloud storage 10 GB

Free Premium applications for 1 year (subject to conditions)

Extra SSO, managed domains, etc.

Telephone

Subtitle translation

Reservation of work spaces

Business

Discover the plan

Space

Up to 30 hours per meeting

1000 participants per meeting

White board

group chat

Messaging and calendar

Unlimited cloud storage

Premium apps free for 1 year (subject to conditions)

Extra SSO, managed domains, etc.

PBX Telephone

Subtitle translation

Salas and Webinars

Reservation of work spaces*

[NOVELTY]

ZOOM ROOMS: THE SOFTWARE + HARDWARE SOLUTION THAT TRANSFORMS A ROOM INTO A DEDICATED AREA!

Simplified touch interface: control teams, start and manage meetings

Connect up to 3 displays and an unlimited number of cameras

Interactive annotations on touch screens

Integrated room reservation

Audio/video conferencing for up to 100 participants

Wireless content sharing from PC/Mac or smartphone

Using Zoom: the step-by-step guide

Having trouble using Zoom? Do you think you've missed the train? It's never too late to learn.
Let's find out everything you need to know to get started with Zoom:

Getting started with Zoom: login and access:

1. Download the desktop app (Windows, macOS, Linux), or the mobile app (Google Play Store, App Store), or use the Zoom.us website

2. Sign in with your Zoom username and password.

Don't have an account? No problem. On the Zoom home page, enter your professional email address and choose a password to confirm your registration.

Use the chat service:

1. Go to the "Chat" tab to get an overview of all your conversations.

2. To create a new chat or channel, or join an existing one, click the "+" button next to "Recent" (it's that simple).

Share a screen:

1. Click "Screen Sharing" in the bottom menu to start screen mirroring.

2. To stop sharing, simply press the red "Stop sharing" button.»

Did you know? You can pause screen sharing. How to do it? Simply click "Pause Sharing." Practical, right?

Add a virtual background (to show off more than just your living room wall) :

1. On your computer:
- Go to "Settings" and then "Preferences"
- Select "Backgrounds & Filters" and "Virtual Backgrounds"
- Choose from preloaded images or press "+" to import your own image

2. On your mobile:
- Join a meeting (here we show you how to do it)
- Press the 3 dots "..." at the bottom of the screen and go to "More".
- Select "Virtual Background" and choose the template you want to use.

In the mobile version, this option is only available during meetings.

Organization of meetings:

1. Go to "Calendar" to view your scheduled meetings or schedule a new one.

2. Create an instant meeting:
- Click "New Meeting" to start an instant meeting.
- Add participants through your contact list (and you're done!)

3. Schedule a meeting:
- On the "Home" tab, click "Schedule a new meeting".
- Enter the subject, date and time and click "Save".
- Send the invitation to the participants you want to invite.

4. Create recurring meetings:
- Follow the same procedure as to schedule a meeting
- Press the "Repeat" option to define a frequency.

Pro Tip : Easily access your meetings by syncing calendars. It's easy to activate: Settings - Meetings - Synchronized calendars - Activate!

Join a meeting:

1. Open the Zoom app or go to the Zoom.us website
2. Go to the “Meetings” tab.
3. Under "Upcoming Meetings," select the meeting and click "Start . "
4. Check the audio and video settings and click "Join" .

Make audio and video calls:

1. On your computer:
- During the meeting, click on the 3 dots "..."
- Go to "Account Settings" and then "Meeting Settings".
- Navigate to the Recording tab and press the button to activate it.

2. On mobile:
- Join or start a meeting
- Press the menu in the three-dot menu in the lower right corner
- Press the "Record" button
- At the end of the call, go to the "My recordings" section to find the catch.

NB : Mobile recording is only available in the cloud! So you need to be a paid Zoom member to use this feature.